Quickfile Review

Quickfile Software Review
*Screenshot updated in 2016

 

Quickfile Accounting Software Review

Our review of Quickfile

Ease of use: The website and software have a mediocre standard of design which was okay but does not compare to the likes of Clear Books or Kashflow. There are an awful lot of options (57 menu items) so it does take a little bit of time to find your way around. Everything is reasonably well explained but there is definitely work that could be done.

We did notice some awkward methods and processes, such as

  • Creating an invoice and assigning it to a customer account was a bit tricky and obscure although we’re sure you could get used to it
  • The nominal ledger has 304 nominal accounts in it! We thought this to be way over the top and an area for potential confusion.
  • Part payments for customer/supplier invoices was not supported but rather a payment on account which would need to be matched later.
  • We also noticed a bug whereby no invoices were found to match a payment against even though they were a day apart and the range ran for 6 months (which was the maximum for some reason!).
  • The year-end routine in a cloud accounting software system should also be unnecessary as it reduces flexibility and is something else the user must think about.

Some good and bad points in this category.

Speed: The speed for entering transactions was pretty slow unless a bank import was used. Creating invoices was slow (doesn’t look like batch invoicing was available) and entering bank transactions involved a 2 step process or 3 steps if dealing with a customer/supplier payment. There was a further step if dealing with customer/supplier part payments which was frustrating.

Features: Quickfile does offer a decent amount of features (all of which we did not test) including multi-currency, invoice styling, automated invoice reminders, PO handling, importing data, ability to upload receipts and integration with Dropbox and other service providers.

Support: Does not seem that there is any telephone or email support available but instead a community network. Probably as it is offered for free.

Reporting: There are a lot of reports (8 in total) and the ability to add customised reports (although limited). The reports in general do exactly what they say on the tin but they could be laid out in a more user friendly way. The VAT return is reasonable but you have to export the workings rather than just viewing them on screen.

Price: Well, Quickfile is free so very good value for money!

VAT Handling: Quickfile is made for the UK and does support cash accounting and the flat rate scheme. However it does not handle the switch between accruals and cash accounting which could catch a lot of people out! We also noticed that we registered for VAT within the accounting software, after a transaction had been entered and did not receive a warning of any kind. We thought this was a bit loose an open for potential errors.

The bits we liked: The ability for customers to login and see their invoices was a nice feature that looked easy to set up. It also allowed for that area to be customised with logos etc.

We also liked that accountants had an input into the development which meant that you could see a full nominal ledger which is missing from a lot of accounting software packages.

The bits we didn’t like: Awkward methods such as the 2 or 3 step process for entering a transaction and the poor handling of part payments against invoices.

What level of bookkeeping knowledge will I need?

This software has been developed with the input of accountants and you can tell. You would have to have some understanding and bookkeeping experience to ensure you’re producing accurate figures, it does take a little bit of getting used to also.

Summary

Overall this accounting software is reasonable especially being free. However if they did charge for it there would be better alternatives on the market.

Click here to visit the website

Quickfile Software Review
*Screenshot updated in 2016

  • QuickFile

    My name is Glenn, I am one of the co-founders of QuickFile. I just want to address a few points, as the review seems to have quite a few inaccuracies.

    “Creating an invoice and assigning it to a customer account was a bit tricky and obscure”

    – How so? On the new invoice screen you just enter the name of the client, the system will suggest any existing clients or create a new one on the fly.

    “Part payments for customer/supplier invoices was not supported”

    – We have supported this from day one. Just preview the invoice, click to log a payment and enter any partial or full amount. In fact we also support pre-payments a feature missing from some other big names in cloud accounting.

    “Creating invoices was slow (doesn’t look like batch invoicing was available)”

    – Batch invoicing is available and has been since 2012, within the web interface and the CSV upload routine. With bank tagging you can also create invoices dynamically from your bank entries, you can even do this in bulk with 50 items at a time.

    “The nominal ledger has 304 nominal accounts in it! We thought this to be way over the top and an area for potential confusion.”

    – Agreed, it can be confusing. We will shortly be allowing users to adpot a much pruned version of the chart of accounts.

    Many of our users come from some of the more traditional cloud accounting applications. The software has been in development for 5 years and is a community driven project, our forum is central to this process. We are regularly praised for the work we do here:

    http://www.quickfile.co.uk/home/feedback

    I would be more than happy to address any further questions regarding QuickFile.

    • neilfreshwater

      I use QuickFile for basic bookkeeping and find it excellent. I’ve not much to compare it to, other than VT Cashbook but i find it pretty quick and simple. Vat returns are a doddle and the interface is pretty good. Outstanding product in that it is free.

    • Ian Smith

      Glenn – Can I ask if Quickfile is down at the moment – 19th -20 October 2016. I have been inputting data as a new user and as of lunchtime on the 19th there is no response from any of the quickfile associate links.

  • Jay

    Doesn’t seem to be free any more, you have to pay £45+vat per year now.
    http://community.quickfile.co.uk/t/important-changes-affecting-large-and-extra-large-accounts/8260

    • Gemma Wild

      There is a free option! I’ve just signed up for it as a sole trader. The £45 per year is for large to extra large companies (and rightly so).

  • Gemma Wild

    The user rating (4 out of 5 stars) compared to this website’s apparent ‘rating’ is more accurate. I’ve just signed up for QuickFile now as a sole trader, not a big company and it’s absolutely spot on for my needs.

  • A MAHM

    I have been looking for Batch Invoicing feature as Glenn mentioned it’s been there since 2012. I couldn’t find it on web interface. Has it been removed from the site recently?

  • Duncan Robertson

    For what it’s worth, I too think the star rating assigned to Quickfile by this review is far too low.

    I arrived at Quickfile having become more than a little frustrated with Inuit’s dubious practice of locking customers in to new services and then jacking up the price (in my case to a ridiculous £720 pa for two small technology start-ups each with a handful of employees). By contrast Quickfile is basically free – although I am so pleased with it’s capabilities I will buy a couple of premium accounts as a token of my gratitude to its creators.

    In light of my experience of QuickBooks, Quickfile has been a breath of fresh air. It doesn’t try to do everything that QuickBooks does, but in consequence it is actually rather easier to understand. I think that Quickfile’s double entry DNA makes it much easier to learn and use good accounting practice (something I had to learn the slow way). Also worth mentioning that my accountant says he won’t have any difficulty using Quickfile to generate our annual returns.

    Compared to Pandle (which I also studied carefully before selecting Quickfile), I would say that Quickfile is much more fully featured and much more customizable. I particularly like Quickfile’s user permissions and project reporting capabilities. Pandle seems to be both too limited and a bit buggy (I saw “Server Error” twice during my three attempts at creating a new company). As an engineer, I get the strong impression that Quickfile has developed by people who care a lot about quality, which earns the company a gold star in my book.

    For completeness, worth mentioning a few of my needs that Quickfile doesn’t seem to meet at present:
    1. Tracking employee time spent by project.
    2. Historic monthly cashflow reporting (and target vs actual cashflow forecasting).
    3. Payroll capabilities (for which purpose we’ve been using the excellent Payroll Site).
    On balance it’s probably better that Quickfile is simple, even at the expense of meeting fairly nuanced needs like this.

  • Grayham Hotchkiss

    Very poor quality review. 1 star only
    Factually inaccurate and misleading. I sense some ulterior motive.

    I have been using the software for 2 years and am highly impressed with its ease of use.
    Even non finance people will pick it up and make good use of it’s offerings within 2-3 weeks.

    Ideal for the small business